Can Landlords Charge a Cleaning Fee at Move-Out?

It is common for landlords to scratch their heads because of the big deal of work in cleaning up after departing tenants. It is rare they will find the unit in a fine or perfect condition. 

With respect to the next tenant, the rental unit should be neat and tidy. Now, the question is where the responsibility of cleaning the rental unit falls. Should the landlord use his own money to cover the costs of the cleaning? Or can landlords charge a cleaning fee to the leaving tenant? 

As to the first question, the response is it depends. The second one requires a more nuanced answer, and we will discuss it further in this blog post. 

How Much is the Average Cleaning Fee?

For a single-family rental unit or apartment, the usual cleaning fee ranges from $150 to $500. If you turn this into an hourly rate, it ranges between $50 and $90. This estimate presumes the unit requires deep cleaning. Various factors can affect the total cleaning fee, namely: 

• Length of time the tenant resides in the unit
• Unit size in square footage
• Number of rooms
• Flooring type
• Condition of plumbing fixtures and drains
• Type and number of kitchen appliances that require cleaning
• Whether there is a need to clean the outdoor area

Typically, older single-family rental properties with long-term renters require significant work to clean, and the cleaning may last longer. The size of the unit will also be a huge factor, of course. 

Set an hourly rate if you charge your tenant for cleaning after the fact and deduct the fee from the security deposit. Then, break down the expenses deducted from the security deposit. 

How Much is a Reasonable Hourly Rate for Cleaning?

If you ever charge for a cleaning fee, be sure to set a reasonable hourly rate for it. This thing requires research on how much professional cleaning companies charge at an hourly rate for their services. Visit their websites or social media pages to gather such information. 

Typically, a reasonable hourly charge for cleaning rental units ranges from $50 to $100. But this range may vary by locality, so you have to do your research in your area. Then, factor in your expected costs and how the cleaning fee suits your marketing strategy and revenue model to determine your actual rate. 

Can You Always Charge a Departing Tenant for Cleaning Costs?

No, you cannot always charge a tenant for cleaning fees at move-out. It is the general rule, but laws regarding this matter differ from one state to another. If there are no major issues other than the usual wear and tear, which is expected after a long-term lease, you have to shoulder the expenses of professional cleaning. 

Can Landlord Charge an Upfront Cleaning Fee? 

Yes, landlords can ask for a move-out cleaning fee upfront from tenants. Just make sure to specify that the fee is not part of the security deposit but a separate cleaning fee. Moreover, see to it that it covers the expected costs, but you should not charge too high a price. 

Is It Okay to Deduct Cleaning Fees from the Security Deposit?

The answer will depend on the condition of the rental property at move-out. You can deduct cleaning costs from the security deposit if the unit’s condition is already beyond the normal wear and tear. Also, consult your local and state laws, whether there are limitations on this particular matter. 

Landlords should also know the standard of cleanliness to settle conflicts regarding cleaning. Some tenants would argue that they have been taking care of the property, but the condition of the unit tells otherwise. It is crucial for landlords to set basic guidelines for cleanliness and communicate the same to tenants. 

Is it Allowed to Charge Separate Cleaning Fees for Certain Areas?

It is also crucial to consult state and local laws regarding this matter. However, typically, you can demand fair rates to clean particular areas or fixtures in the rental unit. Duct/vent cleaning, carpet cleaning, pet cleaning fees, gutter cleaning, and pool cleaning fees are a few common examples. These fees must be specified and paid upfront. 

Do your research to find out which fees landlords commonly charge in your locality. If many adjacent property owners do not charge itemized fees, be careful about adding them. It is preferable to raise your general cleaning fees rather than give your tenants the appearance that you are nickel and diming them, as this could gradually lower your occupancy rate. 

Takeaway

Now you know the basics of charging cleaning fees from your departing tenants. Make sure that it is legal in your area to charge such fees, and if yes, you should demand payments within reasonable bounds. Moreover, specify certain cleaning fees in the rental agreement and ensure you communicate the same with your tenants.